We’ve launched and we’re excited! See below to preview the new student interface in your environment.
Log out of the LMS.
Return to login page.
Remove any text appended to your URL after https://yoururl.com/.
Append “Novusii” to the URL after the “/” and press Enter to reload the page.
Log in with your same credentials.
Navigate to the student interface and repeat steps 3 and 4.
Note: Once the Novusii is turned on in General Settings, these steps will not be necessary.
Note: In the testing environment, new default thumbnails don’t show up on the content page, but they will once Novusii is turned on in General Settings.
Steps for a Successful Novusii Launch:
Gather a group of users who are interested in testing the new site. This helps us ensure there are no discrepancies or features operating inconsistently, especially for custom modifications, such as SSOs, that are unique to your environment.
The Content Review/Expiration System was designed to set a review period for a piece of content. The system will email the uploader (Owner) and Author (selected by the uploader), at the end of a specified time period, that the content is getting ready to expire and needs to be reviewed.
General Settings is reorganized to accommodate the new system. You will now see a Content tab, where all things related to content are located (including the Expiration System).
Once you click the Content tab, the Expiration System is by default deselected. Once you click the Expiration System on, you will see all its options.
Expiration System options include:
Content Types — Choose the Content Types that are included in the Expiration System.
Require a Content Author — This requires a user to select a Content Author when adding a new piece of content or editing a current piece of content. A Content Author can be any user in the system (Student, Instructor, UGA, Sub Admin, Main Admin), but is typically a Subject Matter Expert (SME) for the piece of content.
Content Expiration Time — Set the interval at which a piece of content expires (set in the number of days). In the above example, all content will expire every three days and will need to be reviewed to restart the clock for the expiration period.
List of days before expiration to notify owner and author — This is the number of days prior to the day the content is set to expire (resulting in an email being sent). In the above example, an email will be sent two days before the content expires and again one day before the content expires.
Set expiration on/off for all existing content — By default, when the system is turned on the content expiration system is turned on for all content. You can toggle this on/off with these buttons.
A new Review tab has been added. When adding or editing a piece of content, this is where you add an author, add a revision number and provide notes for the review to reset the count to start the expiration process over for a piece of content.
Exclude from Content Review/Expiration System — This will allow you to exclude a specific piece of content from expiring and emailing the owner and author.
Content Author — This allows you to choose a Content Author for a piece of content. If the General Settings option Require a Content Author is selected, an Author must be selected before adding a new piece of content or saving a piece of content after editing it.
Revision – This allows you to set revision numbers to track reviews and changes.
Describe any changes — This allows you to review a piece of content and notate changes that were made. This also resets the expiration period for a piece of content to have it start over.
Review History — This catalogs the history of reviews for a single piece of content. Double-clicking the message will display a pop-up so the whole message can be viewed.
A new Ownership tab was added to all pieces of content, allowing you to add multiple owners. Before this modification, if a UGA uploaded a piece of content they were they owner — meaning only that UGA could edit the piece of content. Now, a UGA can add multiple owners to a piece of content allowing more UGAs to edit/update the piece of content.
Default Calendar View for Classroom and Webinar Sessions
We now have a calendar view for all classroom and webinar sessions, which shows a student what is upcoming and what they are registered for. There is a key at the top — Green: Registered; Yellow: Waiting List; Gray: Not Registered. Students can also filter this to see only the sessions they are registered for by using the toggle at the top-right of the calendar. They can also switch back to a list or icon view.
This allows you to send a classroom to an archived area, preventing it from being displayed as an option for future classroom sessions. A classroom with future sessions cannot be archived, but one with past sessions can. Also, classrooms can be unarchived to be made available again in creating new sessions.
This Developer Update includes:
• Bug fix releases
• How to request changes to your LMS
• A preview of the next student interface
Our Process — More Bug Fixes, Sooner:
Our goal is to fix bugs before you find them. Beginning February 6, we will start pushing bug fixes weekly separate from LMS modifications. We’ll stick to our best practice and never push new versions late in the week risking a potential bug over the weekend. Bug fixes will be documented on the help desk homepage.
Steps for Customizing Your LMS — The Modification Process for New Functions and Reports:
Identify and communicate the need to TraCorp.
Our internal team discusses and quotes the request.
A formal or informal quote is sent to the requester with cost, payments, terms and schedule.
Upon acceptance, the job is queued.
Customer participates in a pre-programming meeting to clarify end goals.
Programming and testing completes, and the customer is notified for approval.
Upon approval, new functionality is installed on the LMS.
We have designed the LMS to minimize duplicate work. If there is anything you find yourself doing daily or weekly that takes more than a few clicks, please let us know. Often, someone else has had the same experience and we’ve already designed a solution to accomplish the task faster. Simple modifications start at $102/hour.
Where the LMS is Going Next — Novus II, the TraCorp LMS Roadmap:
Coming in Q2 of 2017 is an optimized version of the Novus interface. Below are a few previews of what we’re working on.
A new Welcome page:
After login, the new Welcome page allows the learner to have a branded experience based upon their user group — such as an organization or role (or both). By scrolling, the learner has direct links to pertinent internal and external content.
An optimized Content page:
The new intuitive design simplifies content assignments so the learner can quickly understand the scope and complexity. Filtering and finding content has never been easier.
To comment or submit new ideas, please contact Tobi Schermuly
The GMarie Group
5621 W. Beverly Lane
Glendale AZ, 85306
Hello and welcome to the TraCorp LMS Developer update! You’ve probably noticed that we update your LMS several times a year, but what you might not notice is what’s included in those updates. Each update includes modifications, optimizations, and bug fixes. It’s easy to miss these implementations if you didn’t request the modification or report the bug that needed fixing. With this issue, we will share several new LMS features and bugs we are happy to report as fixed.
Case #1166 – Content Icons
To make the content page on the student interface a little more informative, we added a few symbols to the content items.
Case #1228 – Auto-Assignment Rules
Originally, the LMS allowed users to save auto-assignment rules, even if there was an error in the syntax. As a companion to the Check Syntax button, users are no longer allowed to save user groups if the auto-assignment rule will cause a database error that prevents auto-assignments from running. Woo-hoo!
Case #1075 – Content and Learning Track Statistics
One of your fellow community members loves statistics so much, they decided they wanted a snapshot of statistics available for each piece of content and learning track. See below for the information displayed under the new Statistics tab:
Case #1133 – Learning Track Change Log
Sometimes, when your system is maintained and operated by several people, it is harder to keep track of who changes what. For this reason, we created the Learning Track Change Log. The name is self-explanatory, but check it out for yourself.
Case #1030 – Instructor Session Report
Options! Everyone loves options. Now users who generate reports can split the date and time into separate columns, and create a report that includes all instructors!
Case #1106 – Global Settings for Sub Administrators and Fine Tuned User Group Administrators Settings
We’ve made it easier to control the settings for your administrators. In respect of the idea of giving more control to UGAs while still having control, there are now four options for settings. Always On, Always Off, On by default, and Off by default.
Case #964 – Content Preview Button
AT LAST!!! THE CONTENT PREVIEW BUTTON! Okay, maybe it has been around a little longer than since this last update, but it is still a cool feature I would like EVERYONE to know about because it makes life better. Have you ever uploaded a piece of content and wanted to see what it looked like without assigning it and logging in as a student? NOW YOU CAN! See how below:
In closing, we want to take a few moments to talk to you about our LMS team. As you may or may not know, JT Gunter accepted a position at one of our largest customers. It’s very rare that an employee leaves our organization and remains so actively involved. Lucky for us, we still see JT a few times a month as a contributor and a community member who is now driving future development.
With JT’s departure, you might be wondering who to contact about your LMS needs. We’re all happy to help point you in the right direction, but as a rule of thumb, Tobi Schermuly can be contacted about all LMS modification ideas/needs; Mike Gibson can be contacted about all training needs; and Tim Schermuly and Scott Haney, at the help desk, can be contacted about everything else. If you haven’t met Scott yet, he’s sharp, patient and eager to learn about your unique interaction/need for our LMS.
The GMarie Group
5621 W. Beverly Lane
Glendale AZ, 85306 P 602.864.1385 F 602.864.1438 Esales@tracorp.com